Thanks to a complete understanding of the full transaction cycle, DataServ offers a Document-centric^TM Solution designed to meet the document management needs of the Accounts Payable (AP) function.

All documents comprise part of a complete transaction cycle. Take a purchase order for instance. A need arises, a request to purchase is made within the company after involving multiple departments, an order is placed, receiving documents such as a bill of lading and/or pick ticket arrive with the delivery, a vendor invoice is received and entered, approvals are sought and obtained, and then a payment is made. DataServ implements component-based solutions to tighten the steps in the cycle and reduce transfer times, fine-tuned to the needs of your industry.

AP Results

Working with large payables departments, DataServ found that AP clerks were responsible for transporting AP documents such as vendor invoices and expense reports between multiple locations across North America. These documents were often delayed or lost as they went through the various approval processes. In addition, there is no system for monitoring the existence and movement of these documents. By automating the flow of these AP documents through a Web-based application, DataServ was able to streamline the AP process while reducing the head count required to complete the tasks, allowing for concurrent access to documents and giving clients visibility and control of the payables process from beginning to end. Additionally, because documents are managed by DataServ throughout the Full Document Lifecycle, clients have found that audits are now much less time-consuming and more complete as well. This is just one of a number of DataServ document-centric^TM Solutions available within the AP cycle.